Required Reporting and Audits

Quarterly Reports

  • Quarterly reports must be submitted each quarter. See Milk Handlers Quarterly Report Form.
  • Reports not postmarked by the delinquent date shall include a penalty of twenty-five dollars ($25.00) or ten percent (10%) of the amount due, whichever is greater.
  • The Kentucky Farm Milk Handlers Report is due each quarter of the year with the following schedule:

    Quarters Due Date Delinquent Date
    1st Quarter January - March April 30th May 15th
    2nd Quarter April - June July 31st August 15th
    3rd Quarter July - September October 31st November 15th
    4th Quarter October - December January 31st February 15th


Laboratory Inspections:
These are completed by our Milk Inspector to ensure proper equipment maintenance and proper laboratory procedures for analyses regulated by the milk program. Most laboratories are inspected biannually with priority follow-ups provided when concerns are identified.

Sample Storage Refrigerator Inspections and Transfer Station Inspections:
Official milk samples are placed in sample storage refrigerators by licensed sampler-weighers at both dairy processor and transfer station locations. The Milk Inspector evaluates milk sample storage conditions at facilities within their respective areas.


Producer Pay Record Audits:
These are conducted by our Milk Inspector to ensure proper payment to Kentucky dairy producers. These audits occur at licensed buyer locations that issue payments to Kentucky producers and are most often conducted on a biannual basis.

Bulk Milk Ticket Audits:
Bulk milk ticket audits are general reviews of milk hauler record keeping practices. The Milk Inspector conducts these audits at facilities that receive Kentucky milk, usually on a biannual basis.