University of KentuckyCollege of Agriculture
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Electronic Tonnage Reporting Standard

TABLE 1. Uniform Fertilizer Tonnage Reporting System
Standard Fixed Length Text File Format
Division of Regulatory Services
University of Kentucky

FIELD NAME

START Column

END Column

WIDTH

IMPLIED DEC*

TYPE**

DESCRIPTION

Registrant/ Licensee Code

1

6

6

N

Registrant/Licensee code assigned by Division of Regulatory Services. The code which is numeric must be: right-justified and zero-fill. For example a registrant code of 550 would be entered as 000550. If the correct code is not used, the file cannot be imported.

State

7

8

2

A

State postal code: KY (Capital Letters)

Fertilizer Year

9

12

4

N

Use the last two digits of the calendar years for July and June. For example, July 1993 Ė June 1994 would be represented by "9394".

Reporting Period

13

14

2

N

Monthly (July="01", August="02", . . . June="12")

Fertilizer Code

15

17

3

N

A fertilizer code must be provided for fertilizer materials. For mixed fertilizers, use fertilizer code of zero (000) and provide the grade. For data to be accepted, use codes as defined in appendix II, Fertilizer Tonnage Reporting Handbook.

Units

18

18

1

N

1=tons (always use "1")

N

20

22

3

1

N

% Nitrogen (N)

P2O5

24

26

3

1

N

% Phosphate (P2O5)

K2O

28

30

3

1

N

% Potash (K2O)

Quantity (Tons)

31

39

9

3

N

Amount shipped in tons

Container

40

40

1

N

1=bag, 2=bulk, 3=liquid

Use

41

41

1

N

1=farm, 2=non-farm (default=1)

Pesticide

42

42

1

N

1=none added, 2=some added (default=1)

County

43

45

3

N

Use county FIPS code provided by regulatory office which represents the county where the product was applied if known, if not, the county where the purchaser is located. The county code list may be found in Appendix I of Fertilizer Tonnage Reporting Handbook.

Tax Code

46

46

1

N

1=taxable (manufacturer whose registrant/licensee code appears in registrant/licensee code field is responsible for tonnage tax), 2=nontaxable (another manufacturer is responsible for tonnage tax). See below.

Firmís Name

47

76

30

A

Party responsible for tonnage tax if tonnage is nontaxable (tax code=2)

Firmís address

77

106

30

A

Firmís City

107

126

20

A

Firmís State

127

128

2

A

Firmís Zip

129

137

9

A

Custom Mixture

138

138

1

N

1=not a custom mix product 2=custom mix product (default=1)

Secondary/Micro

139

139

1

N

1=none added 2=some added (default=1)

Ca

140

142

3

1

N

% Calcium (Ca)

Mg

143

145

3

1

N

% Magnesium (Mg)

S

146

148

3

1

N

% Sulfur (S)

Cl

1 45

151

3

1

N

% Chlorine (Cl)

B

152

155

4

2

N

% Boron (B)

Cu

156

159

4

2

N

% Copper (Cu)

Fe

160

163

4

2

N

% Iron (Fe)

Mn

164

167

4

2

N

% Manganese (Mn)

Zn

168

171

4

2

N

% Zinc (Z)

Mo

172

175

4

3

N

% Molybdenum (Mo)

*Decimal is NOT entered but implied. For example 24.722 tons would be entered as 24722 ending in column 39.
**N = Numeric Ė all numeric data must be right adjusted; A = Alpha

Other Information:
Name the files as follows: KYppyy.txt where pp = reporting period, yy = fertilizer year txt = extension. For example, KY0101.txt represents data reported for July 2000 for fertilizer year 2000-2001. Label each diskette with the following: date sent, month, year, registrant/licensee name and code, and filename(s). If you do not know your Ďcodeí contact the Fertilizer Regulatory Office at 859/257-2668.
The file must be a DOS Ďtextí file where only ASCII characters are allowed and each line ends with a carriage return/line feed.