University of KentuckyCollege of Agriculture
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What are the requirements regarding milk hauler school?

The Bulk Milk Sampler-Weigher’s Training and Examination is more commonly known as the “Milk Hauler’s School”. The schools are offered on a quarterly basis in Lexington and Bowling Green. Attendance at a school is required for individuals to obtain a License to Sample and Weigh Milk from Regulatory Services and a Hauler’s Permit from the Milk Safety Branch. The License and Permit are required for all haulers who sample and weigh milk in Kentucky.

In addition to milk haulers, who is required to posses a sampler-weigher’s license from Regulatory Services?

All individuals who physically handle Kentucky producer’s samples are required to be licensed. These individuals may posses either a sampler-weigher’s license or a tester’s license. In most cases, a sampler-weigher’s license is more suitable. The only exceptions to this requirement are common couriers such as UPS or the postal service.

Typically, these other licensed individuals are held responsible for the integrity of producer’s samples after the hauler has delivered the milk. Most of these individuals are milk receiving station employees, field representatives or specialized milk sample couriers. Each receiving station designates who is responsible for producer’s samples. However, these designees should be individuals who have frequent opportunities to monitor sample handling and storage. Generally, individuals who work in the vicinity of the sample storage area(s) are considered acceptable designees. In addition to maintaining producer sample integrity, these individuals have responsibilities for maintaining sample storage records.

I Need a License, What Should I Do?

New employees who are engaged in activities that require a license may obtain a Temporary License to sample and weigh. Prior to handling samples or hauling milk, the new employee must submit a temporary license application with the $15 application fee to Regulatory Services. Sampler-weigher requirements, along with other information will be mailed to applicants with their Temporary License. A person issued a Temporary License is required to receive supervision from a licensed individual until he/she is deemed competent by the supervisor. The Temporary License is valid for 120 days. A Temporary License may be re-issued if the applicant fails the written examination.

To obtain a license to sample and weigh milk from Regulatory Services, individuals must attend the formal sampler-weigher’s training program. Depending on how these programs are scheduled, the 120-day length of the Temporary License may provide the individual the option to attend one of two quarterly scheduled training dates.

At the conclusion of the training session, the applicant is required to score a minimum of 70% on a written exam. Upon passing the exam, the applicant will be issued a License to Sample and Weigh Milk in Kentucky. The training sessions are conducted cooperatively by Regulatory Services and the Milk Safety Branch. Regulatory Services administers and grades the exam and will report the grades to the Milk Safety Branch. Additionally, Regulatory Services will also report any “no shows” to the Milk Safety Branch.

Training School Basics

All new haulers and employers of new haulers should have a clear understanding of this requirement.

  • Submit a temporary license application with fee prior to hauling milk or handling milk samples.
  • Attendance at one of the scheduled schools is mandatory for all individuals to be licensed and permitted.
  • Applicants will be scheduled for the quarterly school location nearest to their home address.
  • Notification concerning the training school will be mailed to applicants and their employers approximately one month in advance.
  • Failure to attend one of the scheduled schools can result in the applicant not being able to sample and weigh milk. *
  • The applicant will be issued a license and a permit after successfully completing the written examination (minimum score of 70%) at the conclusion of the training school.

    *Regulatory Services and the Milk Safety Branch realize unforeseen circumstances may occur causing an applicant to reschedule a school. Rescheduling a school will only be considered on an individual basis due to extenuating circumstances such as a death in the family or a documented illness.